Privacy Policy

1. Who We Are and What This Policy Covers

Any reference to “we”, “us”, or “our” in this Privacy Policy refers to Auto Dealer Licenses LLC, a company incorporated under the laws of OR, USA, with its registered office at 142 Deady Crossing Rd, Sutherlin, OR, 97479.

This Privacy Policy explains how we collect, use, process, and disclose your personal data when you interact with our brands, products, and websites (collectively, the “Websites”). It also describes your privacy rights and how the law protects you.

Please read this Privacy Policy together with our Cookie Policy, which explains how we use cookies and similar technologies on our Websites.

We are committed to handling your personal data responsibly and transparently. This Policy is reviewed regularly to ensure it remains accurate and compliant with applicable privacy laws. We may update it periodically by publishing a new version on our Websites; we encourage you to check this page from time to time for the latest information.

This Website is not intended for children, and we do not knowingly collect data relating to anyone under the age of 18.

If you have any questions or concerns regarding this Policy or the way we handle your personal data, please contact us at office@autodealerlicenses.com.

2. Why We Have This Policy

Your privacy matters to us.

We are committed to protecting your personal data from unauthorized access, use, or disclosure, and to ensuring that your information is handled fairly, transparently, and securely.

This Privacy Policy explains how we collect, use, and share your personal data — and under what circumstances it may be transferred to trusted third parties. All processing of personal information is carried out strictly in accordance with this Policy and with applicable data protection laws.

This Policy applies whenever you:

visit or browse our Websites;
create an account, make a purchase, or receive services from us;
communicate with us before, during, or after your order;
or otherwise interact with our brand through any of our digital channels.

By using our Websites or services, you acknowledge that you have read and understood this Policy and agree to the way we handle your data.

3. What Information We Collect and When

“Personal data” means any information that identifies you, directly or indirectly. It does not include data that has been anonymized in such a way that you can no longer be identified.

We only collect information that we need to operate our business, fulfill your orders, provide you with services, and improve your experience — in accordance with this Privacy Policy.

Information You Provide to Us

You may give us personal data when you:

complete a form on our Websites (for example, to sign up for an offer, newsletter, or competition);
communicate with us by email, phone, or text message;
post reviews, comments, or other content on our Websites, mobile apps, or community forums;
create or manage an account, including setting a username, password, and contact preferences.

This information may include:

full name, postal address, email address, and phone number;
account login details and user preferences;
communication history and any other information you choose to share.

Please note:

If you provide information about another person (for example, referring a friend), make sure you have their consent to do so. If you choose not to share certain personal data, we may not be able to provide you with specific products, services, or support.

Information We Collect Automatically

When you interact with our Websites, marketing emails, or mobile apps, we may automatically collect:

Transaction details: items purchased, order dates, payment information (processed securely via third parties), and delivery details.
Usage data: your activity on the Websites, including pages visited, searches made, clicks, time spent, and referring or exit pages.
Device and technical data: IP address, browser type and version, operating system, device identifiers (e.g., MAC address), screen resolution, and approximate geographic location.
Cookies and analytics data: information gathered through cookies and similar technologies to improve functionality and performance. (See our [Cookie Policy] for more details.)

Information from Third Parties

We may receive personal data from trusted third parties, such as:

Payment providers and financial institutions — to verify transactions, prevent fraud, and confirm payment status.
Credit reference or verification agencies — to confirm your identity and assess potential risks associated with transactions.
Analytics and insight partners — who help us better understand customer demographics, interests, and purchasing behavior.
Publicly available sources — including social media platforms, where you have chosen to make your information visible.

Sensitive Data

We do not collect or process any Special Categories of Personal Data, such as:

racial or ethnic origin,
political opinions or religious beliefs,
trade union membership,
health information or biometric data,
sexual orientation, or criminal records.

Our services are designed for general retail use and do not require the processing of such sensitive information.

4. How We Use Your Information

We only use your personal data for the purposes described below and in accordance with applicable privacy laws. Each purpose is supported by a lawful basis that allows us to process your data under data protection regulations (such as GDPR).

To Provide and Maintain Our Services

We use your personal data to operate and maintain our Websites, process your orders, and provide you with customer support. This includes creating and managing your account, verifying your identity, processing payments, and delivering products to your address.

Legal basis: Performance of a contract and legitimate business interests (ensuring effective operation of our services).

To Ensure Security and Prevent Fraud

We use technical and behavioral data to protect our Websites and users from unauthorized access, fraud, abuse, and other criminal activities. This includes monitoring activity for suspicious behavior, securing login systems, and verifying transactions.

Legal basis: Legitimate business interests (security and fraud prevention) and compliance with legal obligations.

To Communicate and Support You

We use your contact details to respond to inquiries, provide updates about orders, and inform you about important operational changes (for example, updates to our policies or service availability).

Legal basis: Performance of a contract and legitimate business interests (customer communication and service continuity).

To Send You Marketing and Promotional Messages

If you choose to receive marketing communications, we may send you information about our products, offers, events, and promotions tailored to your interests. You can opt out of marketing communications at any time by following the unsubscribe instructions included in our messages.

Legal basis: Your consent (which can be withdrawn at any time).

To Improve and Personalize Your Experience

We analyze how visitors use our Websites and products to understand trends, preferences, and performance. This helps us enhance functionality, develop new features, and deliver more relevant content.

Legal basis: Legitimate business interests (improving services and user experience).

To Conduct Research and Product Development

We use aggregated, anonymized data to understand how our customers interact with our brand, which helps us design new products, refine marketing campaigns, and predict demand.

Legal basis: Legitimate business interests (innovation and business development).

To Comply with Legal and Regulatory Obligations

We process and retain certain data to meet our legal, accounting, and tax requirements, including keeping transaction records, verifying identity, and reporting to relevant authorities where required.

Legal basis: Compliance with legal obligations.

To Maintain Business Administration

We process limited personal data for internal operations such as IT management, auditing, data analysis, and corporate reporting. We may also process anonymized data for testing new systems or performing service upgrades.

Legal basis: Legitimate business interests (business continuity, system maintenance, and efficiency).

Your Right to Object

Where we rely on legitimate interests or direct marketing as the legal basis for processing, you have the right to object at any time. If you choose to do so, we will stop processing your personal data for that specific purpose, unless we have compelling legal grounds to continue.

5. Who We Share Your Information With

We work with a range of trusted partners to operate our business and deliver products and services to you. We only share your personal data where it is lawful, necessary, and consistent with this Privacy Policy. We take all reasonable steps to ensure that any third parties who receive your information handle it securely and in accordance with applicable data protection laws.

Below are the main categories of recipients with whom we may share your personal data:

Group Companies and Related Brands

We may share your information within Auto Dealer Licenses LLC and its affiliated brands and services. This helps us provide a seamless and consistent experience across our business — offering you the same quality, service, and benefits wherever you choose to interact with us.

Service Providers and Technical Partners

We engage third-party companies that help us operate our Websites and deliver our products and services.

These include:

IT and cloud hosting providers;
website and app developers;
payment processors and verification systems;
logistics, warehousing, and delivery partners.

Each of these providers only processes your personal data on our behalf and in accordance with our written instructions.

Advertising, Marketing, and Analytics Partners

We may share limited information with trusted advertising networks, analytics providers, and marketing partners to:

display relevant advertising;
measure the performance of our campaigns;
understand customer preferences and improve our marketing efforts.

For example, this may include anonymized or aggregated data used to create audience segments. (See also our Cookie Policy for details on how third-party cookies may be used for advertising purposes.)

Financial and Credit Partners

If you choose to make purchases on credit or through financing, we may share your details with:

banks, financial institutions, or payment service providers to process your transaction;
credit reference agencies for identity verification, fraud prevention, and credit assessment.

These organizations may retain the information they receive to support their own compliance, fraud prevention, or credit scoring services.

Professional Advisors and Insurers

We may share your information with our legal, accounting, or insurance advisors when necessary to protect our business interests or obtain professional guidance. This may also include insurers and brokers for risk management or coverage purposes.

Legal, Regulatory, and Law Enforcement Authorities

We may disclose personal data where required by law or when necessary to protect our rights and interests — including:

to comply with legal obligations or court orders;
to respond to lawful requests from police, regulators, or government agencies;
to assist in the prevention or investigation of fraud, crime, or other unlawful activity.

Business Transfers

In the event of a merger, acquisition, restructuring, or sale of assets, we may transfer your personal data to prospective or actual buyers as part of the transaction. Any such transfer will be subject to strict confidentiality and data protection safeguards.

Other Disclosures Permitted by Law

We may share personal data if we are legally permitted to do so — for example, to respond to a valid data subject access request (see Managing Your Information below).

We never sell your personal data to third parties. All sharing is done solely to provide our services, fulfill our legal obligations, and enhance your experience with our brand.

6. Social Media, Blogs, Reviews, and Similar Services

Our Websites and services may include features that allow you to engage with us publicly — such as social media pages, blogs, review sections, or community forums.

Social Media Platforms

When you post or interact with us, your information is processed and shared according to the terms and privacy policies of those platforms. These platforms are operated by third parties, not by us, and we are not responsible for how they collect, use, or disclose your information.

We encourage you to review the privacy settings, terms of service, and policies of any social media platform you use to understand:

what information about you may be made public;
how you can control visibility or sharing of your posts;
and how the platform may use or share your data.

Blogs, Reviews, and Public Comments

Any post, comment, or review you submit about Auto Dealer Licenses LLC, our products, or services — whether on our Websites, mobile apps, or other community platforms — may be visible to other users and the general public.

Please remember that once published, this information may be indexed by search engines and could remain accessible even if deleted from the original platform.

Your Responsibility

When engaging in public forums, you are solely responsible for the content you post. You should ensure that all comments are respectful, lawful, and appropriate for public viewing. Offensive, defamatory, or unlawful content may be removed and could result in loss of access to our online services.

7. Security of Your Information

We take the security of your personal data seriously and implement appropriate technical and organizational measures to protect it from unauthorized access, loss, misuse, alteration, or disclosure. All information you provide through our Websites is stored on secure servers, operated by carefully selected third-party providers who support our IT infrastructure. Data transmitted between your device and our servers is protected using industry-standard encryption technologies (such as SSL/TLS).

If you create an account or receive login credentials, you are responsible for maintaining the confidentiality of your password and any account details. Please do not share your password with anyone, and ensure that you log out after each session, especially when using shared or public devices. We will not be liable for any unauthorized activity on your account resulting from your failure to keep your credentials secure, except where such activity arises due to fraud or negligence on our part.

8. International Transfers of Your Information

Although Auto Dealer Licenses LLC is based in United States, we may sometimes rely on international partners and service providers to deliver the best possible products and services to our customers around the world. As a result, the personal data we collect may be transferred to, stored in, or processed in locations outside your country of residence, including countries that may have different data protection standards from those in your jurisdiction.

Whenever such transfers occur, we take appropriate steps to ensure that your information remains protected. This includes implementing contractual safeguards such as standard data protection clauses, ensuring that third parties maintain adequate security measures, and transferring data only to entities that provide an equivalent level of protection for personal information.

If you would like more information about the safeguards in place for international data transfers, you may contact us at office@autodealerlicenses.com.

9. How Long We Keep Your Information

We retain your personal data only for as long as it is necessary to fulfill the purposes for which it was collected — including to meet any legal, accounting, or reporting requirements, and to exercise or defend legal claims. Once your information is no longer needed for these purposes, we will either securely delete, anonymize, or irreversibly de-identify it, ensuring that it can no longer be linked back to you.

The specific retention period for different types of data depends on factors such as:

the nature of the information;
the purpose for which it was collected;
and any applicable legal or regulatory requirements.

If you would like more details about how long we keep particular categories of personal data, you can contact us at office@autodealerlicenses.com.

10. Managing Your Information

We want to make sure that the information we hold about you is accurate, complete, and up to date. To help us achieve this, please review your details regularly and update them whenever they change. If you have an online account with us, you can review and edit your contact information and preferences directly through your account settings at any time.

Your Privacy Rights

Under applicable data protection and privacy laws, you may have the right to:

Access your personal data and receive a copy of the information we hold about you;
Request correction of inaccurate or incomplete information;
Request deletion of your data where it is no longer needed or processed unlawfully;
Restrict processing of your data in certain circumstances;
Object to processing based on legitimate interests or direct marketing;
Withdraw consent at any time (where processing is based on consent);
Request data portability, allowing you to transfer your data to another service provider.

Depending on your country or region, you may have additional privacy rights. We will honor all rights granted under the applicable laws of your jurisdiction.

How to Exercise Your Rights

If you wish to exercise any of your rights or update your personal data, please contact us at office@autodealerlicenses.com. To protect your privacy and security, we may ask you to verify your identity before processing your request.

In some cases, and only where permitted by law, we may charge a small administrative fee to cover the cost of responding to your request. We may also decline to act on requests that are manifestly unfounded, excessive, malicious, or could infringe the rights or freedoms of others.

Questions and Complaints

If you have any questions or concerns about how we use your personal data, or if you are dissatisfied with the way we handle a request, please contact us first — we will do our best to resolve the issue promptly and fairly.

If you remain unsatisfied, you may have the right to lodge a complaint with your local data protection authority.

11. Third-Party Links

Our Websites may include links to third-party websites, applications, or services for your convenience or additional information. Please note that these external sites operate independently from Auto Dealer Licenses LLC, and we have no control over their content, privacy practices, or security measures.

When you follow a link to any third-party website, the collection and use of your personal data will be governed by that site’s own privacy policy and terms of use. We encourage you to review those policies carefully before providing any personal information.

We do not accept responsibility or liability for the privacy practices of any third-party websites or services.

12. Contact Us – Updating Your Preferences and Details

If you have any questions, comments, or concerns about this Privacy Policy, or if you would like to:

ask about how we handle your personal data;
update or correct your personal details;
change your communication preferences;
opt out of marketing communications or certain services

please contact us at office@autodealerlicenses.com.

You can also reach us through the contact details provided on our Websites. We’ll do our best to respond to your request as promptly as possible and in accordance with applicable data protection laws.

Please help us keep your information accurate and up to date by notifying us of any changes to your personal details or preferences.